Organizations often spend a significant part of their budget on print-related expenses yet are not fully aware of them. It includes the cost of printer devices, their repair, maintenance and upgrades, and the papers. The organizations also significantly to environmental pollution by wasting paper and energy and disposing of parts of print devices.
Print audits and analyses help the organization learn in detail about their printing practices, as well as the ways they can improve them. However, the issue is that most organizations do not realize that they need the service. Organizations which have high printing needs need to think about it seriously. Learning about the details of print audits and the organizations which need them can help you acknowledge that you need it too.
Keep scrolling down this article to learn in detail which organizations need to invest in print audits and plan yours if you are also one of them.
Top 6 Organizations That Require Print Audits
Print audits shed light on the printing practices of the organization. It includes the overall cost, with the breakdown of sections that add up to the expenses, as well as the energy consumption. You might think it does not make any difference. However, the whole picture shows how you can better utilize the resources and limit your carbon footprint.
Here are the major organizations that need to think about and conduct print audits on a regular basis.
1. Educational Institutes
Educational institutes are at the top of the list of organizations that need to invest in print audits. Educational institutes have too many tasks to take care of when it comes to printing. It includes the exams of students, study materials, class schedules, policies and notices on top of students’ records. Although all of this data is stored digitally, having print copies is also crucial. Most institutes consult Xerox Dubai based services to get regular print audits and plan their expenses accordingly.
2. Law Firms
Law firms are the second most crucial organization that specifically need to invest in print audits. Whether you are managing an average-sized or a big law firm, your workers must be handling numerous cases and tons of documents regularly. It includes case files, legal codes, evidence material, relevant cases, related jurisdictions and much more. Any worker in a law firm may print up to a hundred pages daily. Having a fair idea of your print needs and managing them is essential, which is impossible without print audits.
3. Architecture Firms
Architecture firms are next on the list of organizations which have higher printing needs and require print audits. People in architecture firms need to take prints of their designs, reference materials, the samples offered by clients, as well as prints of their designs at various stages. There are too many documents to be reviewed and referenced, and having all spread in front of them is crucial for architects. Print audits can help you identify the needs, invest in suitable printers and get high-quality and cost-effective prints.
4. Construction Firms
Another major organization that should go for print audits is construction firms. It might seem that construction firms only work on-site and have to take care of building materials and processes. However, these firms also work on the design, procedure, plan and schedules of construction, which requires a lot of paperwork. The engineers need to refer to printed documents frequently, so the firms have higher print needs. Print audits are not only necessary to identify print expenses. They let firms find the devices which offer bigger and more suitable prints and keep overall costs under control.
5. Media Houses
Media houses are another important organization that should invest in print audits. Such setups work with the latest news, investigations, updates, schedules, interviews, scripts and much more round the clock. Having the printed documents in hand is crucial for media persons not to miss any details. In other words, they need to print hundreds of pages daily, which can increase their print expense. Getting a print audit can help you manage your prints and expenses with quality devices.
6. Recruitment Firms
Recruitment firms are the last and often ignored organization that must invest in print audits. Job applications have almost shifted to digital handling; however, there is always a need for printed documents. The recruiters need to shortlist suitable applicants and print their resumes. Documents are necessary to go through the information of all the applicants during meetings and find the best candidate. If you are a recruitment firm, you should consult a Xerox Dubai based service provider to get a fair idea of your printing needs and expense and plan for the future accordingly.
Are you prepared for a print audit?
If you are among these organizations or yours has a high printing need, the print audit can help you get a clear picture of the whole scenario. So you must plan and see the change in your functionality and operations. Contact the professional service providers and leave everything else to them, only to achieve eye-opening results.
Read also: Monochrome Vs. Color Printers: Which One Is Better?
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